Arca Document System brings your documents, departments, permissions and daily workflow together under one structure. And now it comes with an assistant that does the work for you — by typing or by voice.
The contract expired. Nobody noticed.
Who changed this file last? No one knows.
Accounting can open the HR folder at will.
Entering 500 employees by hand took three days.
Finding one document means asking three people.
Arca Document System removes all five at once — and you never have to remember a thing.
Six core areas, all talking to each other. Change a department and the documents, permissions and notifications fall into place on their own.
Sort documents by type, set their validity, search inside them. Upload a new version and the old one is kept in the archive.
Branches, departments, sub-units and employees sit in one tidy tree structure.
Drop the relevant documents into a basket; share them at once, send them in one e-mail or download them in bulk.
You set permissions screen by screen, action by action and department by department.
Reminder e-mails for documents nearing expiry, bulk announcements, instant notifications.
Suspicious login attempts are blocked instantly. Every action is logged and can be reviewed afterwards.
| Description | Uploaded By | Department | Document Type | Created Date |
|---|---|---|---|---|
| ISO 9001 Certificate | Ayşe Yılmaz | Quality | Certificate | 12.03.2026 |
| Supplier Framework Agreement | Mehmet Kaya | Procurement | Contract | 05.02.2026 |
| March Electricity Invoice | Elif Demir | Accounting | Invoice | 18.03.2026 |
| Quality Control Procedure v3 | Can Öztürk | Quality | Procedure | 27.01.2026 |
| Vehicle Insurance Policy | Zeynep Arslan | Administrative Affairs | Insurance Policy | 02.04.2026 |
| No. | Department Name |
|---|---|
| 1 | Accounting |
| 2 | Human Resources |
| 3 | Legal |
| 4 | Procurement |
| 5 | Information Technology |
| Full Name | Phone | Department | |
|---|---|---|---|
| Ayşe Yılmaz | ayse.yilmaz@arca.com.tr | 0532 111 22 33 | Accounting |
| Mehmet Kaya | mehmet.kaya@arca.com.tr | 0533 222 33 44 | Procurement |
| Elif Demir | elif.demir@arca.com.tr | 0534 333 44 55 | Human Resources |
| Can Öztürk | can.ozturk@arca.com.tr | 0535 444 55 66 | Information Technology |
| Zeynep Arslan | zeynep.arslan@arca.com.tr | 0536 555 66 77 | Legal |
Tick the documents and they all collect in the same basket — share them at once, send them in one e-mail or download them in bulk. Try it on the list below:
You set permissions screen by screen, action by action and department by department. “Let them see only their own branch but not delete anything” is one click away. And Arca Document System also explains why it works that way.
| Permission Name | Description |
|---|---|
| View Documents | Own department only |
| Delete Documents | Not permitted |
| User Management | Full access |
| Run Reports | Own department only |
| User | Permission | Department |
|---|---|---|
| Ayşe Yılmaz | View Documents | Accounting |
| Mehmet Kaya | User Management | HR |
| Elif Demir | Delete Documents | Legal |
| Can Öztürk | Run Reports | Procurement |
Arca Document System also explains why a permission applies — it doesn't just restrict, it shows the reasoning.
Reminder e-mails for documents nearing expiry, bulk announcements to a department, instant on-screen notifications. Click the tabs and try it:
| Action | User | Date |
|---|---|---|
| Document Updated | Ayşe Yılmaz | 14:22 |
| Signed In | Mehmet Kaya | 13:58 |
| Document Shared | Elif Demir | 11:30 |
| Permission Changed | Can Öztürk | 10:05 |
Suspicious login attempts and brute-force attacks are blocked instantly. Every action taken — who, when, what changed — is logged and can be reviewed afterwards.
Suspicious login attempts and brute-force attacks are stopped instantly.
Every action is recorded with who, when and what changed, so it can be reviewed afterwards.
Deleted records and earlier document versions are never lost, they are kept in the archive.
Every card opens into its own detail; no number is just decoration.
| File Name | Uploaded By | Upload Date | Document Name | Department |
|---|---|---|---|---|
| sozlesme_2026_045.pdf | Elif Kaya | 18.08.2026 | Supplier Contract | Procurement |
| ik_ise_giris_formu.docx | Mert Demir | 17.08.2026 | New Hire Form | Human Resources |
| fatura_ag2026_0192.pdf | Selin Aydın | 17.08.2026 | Expense Invoice | Accounting |
| ihale_sartname_v3.pdf | Caner Öz | 16.08.2026 | Tender Specification | Procurement |
While the superadmin manages everything, a standard user reaches only their own department's documents and the actions they are permitted — no clutter, just their own work.
| Description | Uploaded By | Document Type | Due Date |
|---|---|---|---|
| August payroll statement | Nazlı Er | Payroll | 25.08.2026 |
| Leave request form - Onur Ş. | Onur Şahin | Leave Form | 22.08.2026 |
| Annual performance review template | HR Department | Template | 20.08.2026 |
| New employee onboarding guide | Nazlı Er | Guide | 19.08.2026 |
Instead of navigating menus, type what you want — click one of the examples below and see how the assistant responds.
The assistant sees no more than you. It cannot open a document you cannot access, or perform an action you are not permitted. The security rules apply to the assistant exactly as they do to you.
For hard-to-reverse steps such as deleting, sending or changing permissions, it asks you "are you sure?". The decision always stays with you.
Are you sure you want to delete this document?
ConfirmCancelBy voice or in writing, on desktop or on a phone — the assistant always knows the context and carries out the real action in the system.
You can type in the chat window or speak through the microphone. The voice infrastructure also supports phone and WhatsApp calls.
Whatever page you are on, the assistant is there too and knows that page's context.
Change the system language and the assistant switches with it, finding the right record on its own.
It creates documents, sends e-mails, assigns roles, runs reports and exports to Excel — directly in the system.
A fine-grained permission structure set by role, user, department and screen. No information clutter, confidentiality preserved.
Deleted records are archived, earlier versions are kept, every action leaves a trace. Even when people move on, the organisational memory stays.
Upload the Excel list you already have and employees, departments and document types enter the system in seconds. Exporting is just as easy.
Expiry tracking, renewal alerts and approval flows run by themselves in the background. The system calls you, not the other way round.
Group companies or dealers are managed separately, each with its own logo, colour and user limit. Their data never mixes.
Computer, tablet or phone — the interface adapts itself. Dark and light themes, Turkish and English come as standard.
You focus on your business, let Arca Document System run the operation.
With Arca Document System your documents, departments, permissions and daily workflow come together in one structure — nothing gets lost, nothing gets forgotten.
Arca Document System — Your company's memory.
ARCA Yazılım — The strategic partner in your digital transformation.