ARCA YazılımThe Future of Staff Transport
Today, staff transport is no longer just a question of "vehicles" — it is a complex cost and time management problem. At ARCA Yazılım we built an end-to-end management platform that lifts the operational burden off businesses, optimises routes in seconds and saves money on every kilometre: Fleet Service Optimization System.
Staff Transport Is No Longer Just A Question of "Vehicles".
Staff transport has become a complex cost and time management problem — the Fleet Service Optimization System solves it for you.
The End of Tangled Excel Sheets
Scattered Excel sheets, endless phone calls and guesswork routes have to give way to something better — because these methods stop working as soon as you scale.
- Tangled Excel Sheets
- Endless Phone Calls
- Inefficient Hand-Built Routes
- Stop Planning Based on Guesswork
- Fuel Costs You Cannot Control
The Solution with the Fleet Service Optimization System
Starting from your personnel’ home address data, the Fleet Service Optimization System builds the shortest route, the ideal vehicle capacity and the lowest-cost trip plan for you.
- Automatic Analysis from Personnel Address Data
- The Shortest Route in Seconds
- The Ideal Vehicle Capacity
- The Lowest-Cost Trip Plan
A production plant with 200 personnel redrew its shuttle plan in Excel every week as staff joined and left, and kept receiving complaints about wrong stop assignments. After moving to the Fleet Service Optimization System, stop and route updates are recalculated automatically within minutes.
AI Does More Than Calculate. It Scores on 10+ Parameters.
Every value entered in the setup wizard becomes an input to the route scoring engine of the Fleet Service Optimization System. The result: the mathematically most efficient shuttle plan, calculated in seconds.
- Shift start / end time
- Shuttle capacity
- Number of trips
- Minimum occupancy rate
- Maximum distance to the main stop
- Regional proximity
- Stop-to-personnel distance gap
- Vehicle type suitability
- Driver availability
- Location data
- Fuel cost
Every Detail Under Control. 13 Modules, One Platform.
From overview to setup wizard, from organisation to personnel and fleet management, from trips to reporting — the Fleet Service Optimization System is built from purpose-made modules covering every part of your operation.
The Pulse of Your Operation, on One Screen.
The screen that greets you the moment you sign in to the Fleet Service Optimization System: a live summary of fleet, personnel, stop and trip data.
- Shuttle 1 · City Centre Route17.08.2026 · 07:30
- Shuttle 4 · Industrial Zone Line17.08.2026 · 07:45
- Shuttle 2 · Coastal Route17.08.2026 · 08:00
- Shuttle 7 · West Campus17.08.2026 · 08:10
- 34 FLX 00127 people
- 34 FLX 01422 people
- 06 FLX 03816 people
- 34 FLX 05230 people
- Shuttle 1 · 94% occupancy
- Shuttle 3 · 88% occupancy
- Shuttle 5 · 91% occupancy
- Shuttle 6 · 85% occupancy
When the operations manager arrives in the morning, one screen tells them in seconds how many shuttles were completed overnight, which vehicles ran at which capacity and when today’s first trips depart — no more switching between separate systems.
Go Live in Minutes
Setting up the Fleet Service Optimization System takes three steps: enter your personnel, stop and trip data — AI handles the rest.
A staff transport company that has just won a new project imports the personnel list and home address data for a 620-person factory project; the Fleet Service Optimization System generates the stops, routes and shuttle assignments automatically in about 20 minutes — the operation can go live the same day.
Companies, Projects, Departments — All Connected.
Every personnel, stop and trip record in the Fleet Service Optimization System is tied to a company, a project and a department. Company permissions then control which routes and stops each company can see.
| Name | Type | Tax No | Tax Office | Mersis No | KEP | Contact Person | |
|---|---|---|---|---|---|---|---|
| Anadolu Metal A.Ş. | Customer | 123456789 | Kartal V.D. | 0123456789000012 | anadolu@hs01.kep.tr | Ayşe Yılmaz | |
| Karadeniz Lojistik | Carrier | 987654321 | Kadıköy V.D. | 0987654321000034 | karadeniz@hs01.kep.tr | Mehmet Kaya |
When a new customer company signs a contract, its tax, Mersis and KEP details are entered here once; every project, personnel and trip record belonging to that company is then linked automatically.
Every Employee Assigned to the Right Stop, Automatically.
Personnel records are combined with location data; the Fleet Service Optimization System suggests the nearest stop automatically and keeps monitoring the stop-to-personnel distance.
| Full Name | Mobile | Company | Project | Department | Route | Stop | Distance to Stop | ||
|---|---|---|---|---|---|---|---|---|---|
| Ayşe Yılmaz | ayse.yilmaz@mail.com | 0532 xxx xx xx | Anadolu Metal A.Ş. | Main Factory Shuttle | Production | Shuttle 1 | Kızılay Stop | 180 m | |
| Mehmet Kaya | mehmet.kaya@mail.com | 0533 xxx xx xx | Anadolu Metal A.Ş. | Main Factory Shuttle | Quality Control | Shuttle 3 | Batıkent Stop | 240 m |
The home address list of 842 personnel is imported from Excel in bulk; the Fleet Service Optimization System assigns the nearest stop automatically from location data, and every record — including updates and deletions — is managed from a single screen.
Scored Drivers, a Fleet with Rules.
Driver performance is scored continuously and poor performance is limited by the blacklist. On the fleet side, the minimum passenger rule stops trips running with empty seats.
| Full Name | Mobile | Staff ID | Licence No | Company | Project | Score | Status | |
|---|---|---|---|---|---|---|---|---|
| Hakan Demir | 0534 xxx xx xx | SC-1042 | B-E · 87421 | Karadeniz Lojistik | Main Factory Shuttle | 4.9 ★ | Active | |
| Serkan Aydın | 0535 xxx xx xx | SC-1088 | B-E · 91832 | Karadeniz Lojistik | Main Factory Shuttle | 3.1 ★ | Blacklisted |
A driver with repeated delay reports automatically drops to a low score; the operations manager blacklists them with one click and the system removes that driver from new trip assignments.
Do Not Just Build Your Routes — Bring Them to Life.
Trips and routes work as one: every trip is assigned to a route, every route to a vehicle and a driver — all tracked live on the map.
| Company | Project | Route | Driver | Vehicle | Type | Start Date | |
|---|---|---|---|---|---|---|---|
| Anadolu Metal A.Ş. | Main Factory Shuttle | Shuttle 1 · City Centre | Hakan Demir | 34 FLX 001 | Morning | 17.08.2026 07:30 | |
| Anadolu Metal A.Ş. | Main Factory Shuttle | Shuttle 4 · Industrial Zone | Serkan Aydın | 34 FLX 014 | Evening | 17.08.2026 17:00 |
When a morning trip finishes, the operator presses "Add to History"; the trip moves to past records and its occupancy and route report is generated automatically.
Every Piece of Operational Data Becomes a Document.
Reports generated per company and project are held in a single archive, with document upload, download, update and delete.
| Company | Project | Report Name | Type | Start - End Date | |
|---|---|---|---|---|---|
| Anadolu Metal A.Ş. | Main Factory Shuttle | July Occupancy Report | Occupancy | 01.07.2026 - 31.07.2026 | |
| Anadolu Metal A.Ş. | Main Factory Shuttle | August Fuel Report | Fuel | 01.08.2026 - 17.08.2026 | |
| Karadeniz Lojistik | Summer Season Site Shuttle | Driver Performance Report | Driver | 01.06.2026 - 31.08.2026 |
At month end the finance team picks a date range and downloads the fuel and occupancy reports for every project with one click — no more compiling reports in Excel.
From Personnel to Reporting, One Unbroken Flow.
The modules you have just seen one by one are in fact a single interlocking chain — each step triggers the next automatically.
Personnel and home address data is entered or imported in bulk.
Case Study: Anadolu Metal A.Ş.
How a production plant with 620 personnel transformed during its move to the Fleet Service Optimization System.
Home address data for 620 personnel was imported and stops were created automatically.
AI scored the most efficient routes for 18 shuttles and took them live.
Fuel costs and route deviations fell visibly in the reports.
Before
- Three days a week of manual planning in Excel
- Frequent stop and route complaints
- Fuel costs neither controlled nor tracked
- Vehicle occupancy rates unclear
With the Fleet Service Optimization System
- Setup: about 20 minutes
- Stop and route updates automatic
- 42% fuel savings
- 91% route accuracy
"Trip planning used to be the biggest weekly burden on our operations team. With the Fleet Service Optimization System it now takes minutes, and stop complaints from staff have largely disappeared." — operations manager at a production plant of similar scale.
* This case study is a representative scenario created to illustrate a typical Fleet Service Optimization System deployment.
What Does This System Give You?
Typical gain ranges and concrete benefits achieved by operations running the Fleet Service Optimization System.
* Figures are indicative and for demo purposes; real results vary by operation.
Why Us?
The Fleet Service Optimization System is not just a routing app — it is an end-to-end operations platform shaped by ARCA Yazılım’s experience in staff transport.
Locally Built & Customisable Software
The Fleet Service Optimization System is not an off-the-shelf template — it is adapted to your organisational structure, project types and reporting needs.
An AI Engine Built for Staff Transport
Not a general-purpose mapping service, but a dedicated scoring algorithm that weighs shifts, capacity, occupancy and regional proximity together.
Setup in Minutes
As soon as personnel, stop and trip data is imported through the setup wizard, the operation can go live the same day.
24/7 Technical Support
The ARCA Yazılım team stays with you after go-live so your operation never stops.
Data Security & Authorisation
With the company permissions module, each company sees only its own route, stop and personnel data.
Scalable Architecture
It grows on the same platform from a single factory to an enterprise managing many companies and projects.
For Every Organisation with Heavy Staff Traffic.
Whatever its scale or sector, the Fleet Service Optimization System is designed for every organisation where staff or student transport is business-critical.
Large-Scale Factories
Those looking to automate shift and route management for thousands of personnel.
Staff Transport Companies
Shuttle providers who want to run their fleet more efficiently and give customers transparent reporting.
Educational Institutions
Schools that want to plan student and staff shuttles safely and efficiently.
Holdings and Corporate Groups
Management teams looking to digitalise their internal shuttle network and bring costs under control.
Get in Touch, Discover the Efficiency!
If you too want to step up to operational excellence and cut your shuttle costs with smart technology, it is time to meet the Fleet Service Optimization System.